3. Validation - initial project check

What is validation?

Preparing for validation

Who can validate my project?

What does validation cost?

Getting your project or group validated

Updating the registry and receiving Pending Issuance Units

How long does validation take?

Other help and advice

What is validation?

There are two stages to 3rd party audits of WCC projects which are undertaken by a body accredited by the UK Accreditation Service:

  • Validation is the initial evaluation of a project or group against the requirements of the Woodland Carbon Code.
  • Verification is the ongoing evaluation of the project against the requirements of the Woodland Carbon Code.  Verification will assess the carbon sequestration that has actually occurred as well as continuing management to the UK Forestry Standard. Find out more.

At validation the validation body will check that statements about predicted carbon sequestration are materially correct, with a reasonable level of assurance.

Preparing for validation

You should complete Project Design Document (Version 2.0 can be used for single projects or groups of projects).  You should refer to further guidance on the Woodland Carbon Code when completing your PDD.

You will also need to submit additional supporting evidence to the validator.  This is specified in the Code and in the Project Design Document.  If a project is also receiving woodland grants, then existing documentation can be used to support the Project Design Document.  As a minimum, the following documents are required.  Other supporting evidence may also be necessary (see PDD for further details):

  • 1. Eligibility
    • Landowner/ Tenant Contact Details Sheet
    • Additionality Spreadsheet
  • 2. Project Governance
    • Proof of consultation
    • Management plan (can be the plan submitted as part of a grant application)
  • 3. Carbon Sequestration
    • Carbon Calculator
  • 4. Environmental Quality
    • Environmental impact Assessment (or proof that an EIA was not required)
  • 5. Social Responsibility

 

Who can validate my project?

Both Organic Farmers and Growers and Soil Association are accredited by the UK Accreditation Service to validate Woodland Carbon Code projects.

Organic Farmers and Growers Soil Association
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This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
T: 01939 291800 T: 0117 914 2435

 

What does validation cost?

The cost of validation, is between £750 and £1,150 per project.  If projects are in a group there is a significant per-project saving across the group.  We recommend getting quotes from both validators.

Getting your project or group validated

There are a number of steps involved:

  • You need to have registered your project and completed your Project Design Document and supporting evidence.
  • The Project/Group Manager should then contact one of the accredited validation bodies to arrange for a project/group validation.  Give your validator as much notice as possible.
  • The Project/Group manager will then submit all relevant documentation (the Project Design Document and additional evidence to the validation body.
  • Host field audit(s) if required. In general, where an approved Forestry Commission, WAG or Forest Service woodland creation grant is in place which involved field assessments, a field visit will not be required for validation. Where there is no grant aid but there is sufficient evidence from a Forestry Commission or other independent site visit/audit, then a field visit by the validation body will not be required. If there is insufficient evidence from these sources, the validation body will conduct a site visit. For groups, the number and selection of projects to be sampled will be determined using a risk-based approach.
  • For a group, the validation body will also audit the Group Manager to assess their group documentation, control systems and management processes.
  • The validation body will assess the project/group, and may suggest some corrective actions. These should be addressed within one month (except in exceptional circumstances) before the project/group can be validated.
  • If validation is successful, the validation body will issue a Validation Statement and confirm the status of the project/group to the Project Developer/Group Manager and the Forestry Commission. They will also provide final documentation (final PDD, map, carbon calculation) to the Forestry Commission and the project developer or group manager. The statement will be valid for 5 years from the project start date.

Updating the registry and receiving Pending Issuance Units

  • The project developer/ group manager should then login to Markit and update the registry fields if necessary and submit the project/group as 'Validated/Active' in the Registry.
  • The project developer will also need to upload either a 'communications agreement' (to show the landowner is happy for the project developer to represent them in the registry) or a 'proof of right' (to show the project developer owns the rights to the carbon) to confirm that they have the right to list the project's carbon units in their account. (If the Markit account holder is the landowner then neither document is required). 
  • The validation body will then upload the final PDD, Carbon Calculations, Map and your Validation Statement.
  • You will receive an email from Markit confirming the updated status of your project in the registry.
  • Markit will setup Pending Issuance Units to represent all the predicted carbon sequestration of your project. You will be invoiced 6 pence per unit and upon payment the units will become active in your account.  See Registry Details.
  • If you've made any sales you need to transfer them to the account of the carbon buyer or assign them to a buyer.

How long does validation take?

Validation can take 4-6 months from when you sign a contract with the validator to receiving your carbon units on the UK Woodland Carbon Registry.

Top tips for a smooth validation:

  • Give the validator as much notice as possible
  • Make sure your documents are well completed and accurate
  • Make sure you submit all the necessary supporting evidence
  • Respond as quickly as possible to requests for further information, clarification or corrective actions

Your validator will let you know that your project:

  • Has submitted all the necessary documents
  • Is being sent for audit
  • Is being sent for review
  • Has passed validation and is being uploaded to the UK Woodland Carbon Registry

Other help and advice

There are a number of places that you can get help and advice in the creation of your design plan.  The main ones are listed below.

Woodland Grants

Forestry Commission England, Forestry Commission Scotland, Welsh Government and the Northern Ireland Forest Service give advice on applying for a woodland grant, creating your management plan, carrying out consultations with stakeholders and carrying out Environmental Impact Assessments.  In some cases you can claim a grant to pay someone to help you through this process:

Whilst it is fine for projects wishing to be certified to the Code to also have a woodland creation or management grant, certain conditions need to be met.  See the Guidance on Additionality for more information. 

Sustainable forest management - UK Forestry Standard and other guidance
The UK Forestry Standard (including the elements of Biodiversity, Climate Change, Historic Environment, Landscape, People, Soil and Water) sets out the requirements for the sustainable management of all forests and woodlands in the UK.

Further guidance on creating and managing woodland is available in Forestry Commission publications such as the UK Forestry Standard and supporting Guidelines, Practice Guides, Technical Guides and Forest Research publications.

Next Step:  Regular Verification (year 5 and beyond)

 

 

 

 

 

 

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